By signing an Event Contract with Studio Square NYC, Client agrees this Contract, Patron confirms that he/she has read and is in agreement with, the terms and conditions set forth below:
The guest count indicated in the "Guest Guarantee" section of the Garden Event Contract is the minimum number of guests Client is guaranteeing and is not subject to reduction once Contract is executed. Further, Client agrees to pay for all persons attending but not less than the Guest Guarantee.
Client shall comply with all requirements of all laws, orders, ordinances, and regulations of the Federal, State, County and municipal authorities with respect to the premises engaged by Patron. Should a license and/or permit be required for Client's function, such license and/or permit shall be procured from the proper authorities by the patron at his/her own cost and expense and a copy presented to Studio Square at least 5 days prior to the event.
Client will not permit any outside food or alcoholic beverages to be brought on the premises without Studio Square’s written consent.
Client will take good care of premises and agrees that no items will be affixed to any structure including but not limited to walls, duct-work, sprinkler system, windows, exterior walls, trusses, furniture or fixtures without prior approval from Studio Square. Client assumes responsibility for any damage to such property that may be caused by Client, Client's employees, vendors, guests or invitees.
Studio Square shall not be responsible/liable for any damage to any property entrusted to its employees, nor the loss of any property by theft or otherwise unless due to Studio Square’s gross negligence.
Studio Square shall have no liability for failure to comply with this contract, when prevented from doing so by strikes, fire, accidents, or any cause beyond reasonable control, or by orders or regulations of any governmental authority, or failure of water, gas, electricity, air conditioning, or other utility.
Studio Square has the right to substitute a similar space in lieu of the space contracted herein if such space is unavailable due to fire, accident, catastrophe, or any other reason outside of Studio Square’s control. If no other suitable space is available, Studio Square shall have the option of cancelling this contract and refunding any and all monies paid by Client without further liability.
The person executing the Event Contract expressly represents that he/she is of full age and has full authority to enter into this agreement. Where the Client is a corporation, unincorporated association, partnership or other legal entity, the person signing on behalf of such organization affirms they are authorized to enter into Contracts on its behalf.
Client agrees that any vendor employed by Client on premises will be properly insured. Client agrees to provide Studio Square with a Certificate of Insurance for each vendor (should Client be acting as a vendor on it's own behalf, Client must also provide a Certificate of Insurance) at least five business (5) days prior to the event. Any entity failing to provide adequate proof of coverage will not be permitted access to the building. A sample Certificate of Insurance outlining the current coverage parameters required by Studio Square is provided below.
Cancellation: If Client cancels this Contract, Client is liable for a cancellation fee of 10% of the total contract value and/or forfiture of any deposits paid.
All Studio Square Contracts are governed by the laws of the State of New York. Should any provision of the contract be deemed unenforceable, only that provision shall be omitted and the remainder of this agreement shall remain in full effect. Any action or proceeding arising out of, relating to or concerning the Agreement, including, without limitation, any claim of breach of contract, shall be filed in the state courts of Queens County, New York, or in a United States District Court in the Southern District of New York.
All Studio Square Contracts constitute the entire agreement between Client and Studio Square. No modification, termination, or discharge thereof shall be valid unless signed by an authorized representative of Studio Square.
By accepting work within the Studio Square complex, all vendors must adhere to the following terms and conditions:
All Vendors must adhere to the load-in/load-out schedule provided by the Studio Square Events Department. NO EXCEPTIONS.
Freight elevator access (if applicable) for all vendors will end one hour prior to the start time of the event.
No trucks are permitted past the gates in the Loading Area; everything must be un-loaded curb side and taken to the appropriate event space via the freight elevator or stairwell.
Studio Square must be made aware of any vendor table/chair/linen needs at least ten (10) working days prior to the event. Any furniture requests made after this date are subject to availability and an additional charge.
No vendor will be permitted to commence loading-out until all guests have vacated the premises and the Event Manager has cleared them to begin.
All vendors must supply copies of their insurance certificates at least ten (10) working days prior to the event. Studio Square’s legal business entities, “35-33 36th Street Corporation” AND “STLC 36th Street, LLC” must be listed as BOTH a certificate holder AND additionally insured on all insurance documents. Failure to provide this documentation will result in a denial of access to the facility.
All vendors will take good care of fixtures, furnishings, and personal property in, on or about the premises. Vendor assumes responsibility for any damage to such property that may be caused by themselves, employees, representatives, agents or assigns.
Vendor agrees that no items will be affixed to any structure within the building either by self or by their employees, including but not limited to walls, duct-work, sprinkler system, windows, walls, trusses or fixtures without prior written approval from Studio Square.
Studio Square shall not be responsible/liable for any damage to property entrusted to its employees by any vendor, nor the loss of any property by theft or otherwise unless due to Studio Square’s gross negligence.
Studio Square shall have no responsibility or liability for failure to supply any service when prevented from doing so by strikes, fire, accidents, or any cause beyond reasonable control, or by order of any governmental or regulatory authority, or the failure of water, gas, electricity, air conditioning, or other utility.